Human Resources Assistant

QUALIFICATIONS
* Grade 12 education (MB Standards) required
* Completion of a recognized Business Administration Certificate or Human Resources Certificate
* Two (2) years of previous experience in a Human Resources Field
* Other combinations of education and experience may be considered
* Province of Manitoba Class 5 Drivers Licence, and access to a personal vehicle to provide service within Prairie Mountain Health
* Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
* Demonstrated leadership and supervisory ability
* Demonstrated ability in maintaining effective interpersonal working relationships required
* Demonstrated critical thinking skills required
* Demonstrated sound organizational skills, and the ability to work independently
* Demonstrated written and oral communication skills
* Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
* Maintains a professional manner at all times
* Ability to prioritize in a changing environment
* Ability to respect and promote a culturally diverse population
* Ability to respect and promote confidentiality
* Ability to perform the duties of the position on a regular basis

POSITION SUMMARY

The Human Resources Assistant is a member of the Compensation and Benefits Team and is primarily responsible for the functioning of the department in the areas of Personnel Administration. The Human Resources Assistant functions in a confidential capacity in matters relating to labour relations.

RESPONSIBILITIES:

Overview:

1. Assist and support all aspects of recruitment.
2. Responsible for entries in the Human Resources Information System specific to new hire demographics, demographic changes for existing employees, new hire pre-employment checks, work permit entries, performance conversations/review dates, and competencies requiring entry.
3. Responsible to complete vacancy postings and distribution pursuant to collective agreements or relevant policy.
4. Responsible to complete screening and summary information for all competition closings and to process internal hiring documents to facilitate staffing, including letters of offer where applicable.
5. Prepare and distribute successful candidate reports.
6. Complete new hire on-boarding and benefit sign-on.
7. Administer benefit changes for existing employees, including leave of absence packages.
8. Liaison with the internal Benefit Primary designate and the employee benefit programs to resolve benefit program questions and discrepancies.
9. Maintains personnel files in facility based Human Resources offices.
10. Provide support to employees with human resource questions and requests for information including letters to verify employment.
11. Works internally with senior management and department supervisors to trouble shoot and navigate database applications.
12. Manages PMH Careers website inquiries and requests for assistance from the general public.
13. Project implementation as required.
14. Attends meetings as required.
15. Completes other duties as assigned.